Executive Assistant to the CEO
Bevi
This job is no longer accepting applications
See open jobs at Bevi.See open jobs similar to "Executive Assistant to the CEO" Imagine H2O.Company Overview:
Bevi is a rapidly growing, innovative, and purpose-driven company dedicated to transforming the way people hydrate. By providing smart water dispensers that eliminate the need for single-use plastic bottles, Bevi aims to make the world a better place, one sip at a time. As we continue to scale, we seek a dynamic, proactive, and resourceful Executive Assistant to support our CEO, drive organizational accountability, and be a culture champion for the Bevi team.
Job Summary:
In this role, you will provide high-level administrative support to the CEO, playing a critical role in ensuring the smooth operation of the CEO’s office. This position requires exceptional organizational and communication skills, a proactive approach to problem-solving, the ability to handle sensitive information with absolute discretion, and passion for building a strong culture and winning teams. The Executive Assistant to the CEO is an enabler to the organization helping drive overall effectiveness and success.
Key Responsibilities:
Administrative Support & Leadership
- Manage complex scheduling and calendar coordination for the CEO, including internal and external meetings, travel arrangements, and events, with a clear understanding of priorities.
- Compile and process expense reports and prepare executive-level reports as required.
- Prepare and organize materials for executive meetings, including agendas, presentations, and minutes.
Internal Communications & Event Management
- Handle all communications on behalf of the CEO, ensuring timely responses and helping to maximize the effectiveness of the CEO’s time.
- Organize monthly board calls and quarterly board meetings, collaborating with the Chief of Staff and executive team on content selection and preparation support.
- Partner with the Chief of Staff and HR to develop and manage internal communication strategies to ensure clear messaging across the organization.
- Partner with the Chief of Staff to plan and execute offsites for the Leadership Team, including content development, venue management, meals, activities, and travel arrangements (as needed).
- Partner with the CEO and Chief of Staff to plan and execute company all-hands meetings, ensuring smooth coordination with speakers, content, and logistics.
- Coordinate executive-level recruitment processes, including managing travel logistics, scheduling interviews, and ensuring a positive and seamless candidate experience throughout all stages of the process.
- Help organize and manage culture-building events such as town halls and employee events, working closely with HR including Bevi’s Office Manager and other departments to promote engagement and alignment with company values.
- Partner with Marketing on external PR events for the CEO. To include preparing talking points and slides / content as appropriate.
Strategic Planning & Program Management
- Partner with the Chief of Staff to implement and manage the day-to-day business operating cadences and support strategic planning activities.
- Lead special projects as directed by the CEO, ensuring timely completion and alignment with strategic goals.
- Coordinate with the Chief of Staff and CEO to drive accountability within the executive team and extended leadership team.
- Partner with the Chief of Staff and other Leadership Team members to develop, implement, and optimize effective processes and data management systems to enhance organizational agility.
Confidentiality & Sensitive Information
- Handle sensitive and confidential information with discretion, ensuring compliance with company policies and data protection standards.
- Act as a trusted confidant for the CEO, offering insights and guidance on sensitive internal matters and strategic decisions.
This job is no longer accepting applications
See open jobs at Bevi.See open jobs similar to "Executive Assistant to the CEO" Imagine H2O.