Executive Assistant to the CEO
Bevi
Company Overview:
Bevi is a rapidly growing, innovative, and purpose-driven company dedicated to transforming the way people hydrate. By providing smart water dispensers that eliminate the need for single-use plastic bottles, Bevi aims to make the world a better place, one sip at a time. As we continue to scale, we seek a dynamic, proactive, and resourceful Executive Assistant to support our CEO, drive organizational accountability, and be a culture champion for the Bevi team.
Job Summary:
In this role, you will provide high-level administrative support to the CEO, playing a critical role in ensuring the smooth operation of the CEO’s office. This position requires exceptional organizational and communication skills, a proactive approach to problem-solving, the ability to handle sensitive information with absolute discretion, and passion for building a strong culture and winning teams. The Executive Assistant to the CEO is an enabler to the organization helping drive overall effectiveness and success.
Key Responsibilities:
Administrative Support & Leadership
- Manage complex scheduling and calendar coordination for the CEO, including internal and external meetings, travel arrangements, and events, with a clear understanding of priorities.
- Compile and process expense reports and prepare executive-level reports as required.
- Prepare and organize materials for executive meetings, including agendas, presentations, and minutes.
Internal Communications & Event Management
- Handle all communications on behalf of the CEO, ensuring timely responses and helping to maximize the effectiveness of the CEO’s time.
- Organize monthly board calls and quarterly board meetings, collaborating with the Chief of Staff and executive team on content selection and preparation support.
- Partner with the Chief of Staff and HR to develop and manage internal communication strategies to ensure clear messaging across the organization.
- Partner with the Chief of Staff to plan and execute offsites for the Leadership Team, including content development, venue management, meals, activities, and travel arrangements (as needed).
- Partner with the CEO and Chief of Staff to plan and execute company all-hands meetings, ensuring smooth coordination with speakers, content, and logistics.
- Coordinate executive-level recruitment processes, including managing travel logistics, scheduling interviews, and ensuring a positive and seamless candidate experience throughout all stages of the process.
- Help organize and manage culture-building events such as town halls and employee events, working closely with HR including Bevi’s Office Manager and other departments to promote engagement and alignment with company values.
- Partner with Marketing on external PR events for the CEO. To include preparing talking points and slides / content as appropriate.
Strategic Planning & Program Management
- Partner with the Chief of Staff to implement and manage the day-to-day business operating cadences and support strategic planning activities.
- Lead special projects as directed by the CEO, ensuring timely completion and alignment with strategic goals.
- Coordinate with the Chief of Staff and CEO to drive accountability within the executive team and extended leadership team.
- Partner with the Chief of Staff and other Leadership Team members to develop, implement, and optimize effective processes and data management systems to enhance organizational agility.
Confidentiality & Sensitive Information
- Handle sensitive and confidential information with discretion, ensuring compliance with company policies and data protection standards.
- Act as a trusted confidant for the CEO, offering insights and guidance on sensitive internal matters and strategic decisions.