General Operations & Administration Executive
Operations
Bengaluru, Karnataka, India
Posted on Oct 12, 2026
Role Overview
We are looking for a proactive, organised, and dependable General Operations & Administration Executive to support smooth day-to-day business operations. This role combines office administration, vendor coordination, documentation, procurement support, facilities management, and cross-functional operational assistance. The ideal candidate is hands-on, detail-oriented, comfortable managing multiple priorities, and able to follow through with minimal supervision.
Key responsibilities
- Manage day-to-day office administration, facilities, housekeeping, security, maintenance, and general workplace requirements.
- Maintain office supplies, stationery, equipment, inventory, and related records.
- Coordinate with vendors and service providers for maintenance, repairs, housekeeping, security, courier, and other facility requirements.
- Manage visitors, deliveries, correspondence, calls, and other office coordination activities.
- Support internal meetings, events, onboarding, and offboarding requirements.
- Maintain accurate physical and digital records, including invoices, contracts, bills, warranties, and statutory documents.
- Collect, verify, and organise invoices and expense-related documents for submission to the Finance team.
- Prepare and maintain administrative trackers, checklists, SOPs, and operational records.
- Ensure timely follow-up with vendors and monitor the quality of services provided.
- Handle confidential information and company records with appropriate discretion.
- Support HR, Finance, IT and Operations teams with administrative and documentation requirements.
Required qualifications
- Bachelorʼs degree any field. 13 years of experience in administration, office management, general operations, or a similar role.
- Strong organisational, prioritisation, coordination, and follow-up skills.
- Clear written and verbal communication skills.
- Proficiency in Google Workspace or Microsoft Office, especially spreadsheets and documents.
- Ability to maintain accurate records and work with confidential information.
- Willingness to take ownership and handle both routine and unexpected operational requirements.
Preferred qualifications
- Experience working in a startup, manufacturing, engineering, or fast-paced business environment.
- Familiarity with purchase orders, vendor management, invoice processing, and inventory tracking.
- Working knowledge of basic workplace safety and statutory compliance processes.
Core competencies
- Ownership and reliability
- Attention to detail Planning and time management
- Problem-solving and resourcefulness
- Vendor and stakeholder coordination
- Professional communication Discretion and integrity
- Adaptability and a hands-on approach
Success measures
- Administrative requests are completed accurately and on time.
- Office supplies, facilities, and essential services remain consistently available.
- Vendor, invoice, renewal, and inventory records are complete and up to date.
- Operational issues are identified early and resolved with minimal disruption.
- Internal teams receive responsive and dependable administrative support.
- Processes become more structured, documented, and cost-efficient over time